Booking

Due to your flight schedules, additional accommodation at the beginning and/or end of an adventure may be necessary. If you would like us to make the booking for you, please select "yes". The extra night hotel rates per night/per room are as follows:

$70 in Gurgaon/Delhi/Chennai (India)
$75 in Ahmedabad (Gujarat, India)
$80 in Phnom Penh (Cambodia)
$70 in Bangkok (Thailand)
$85 in Sanur (Bali)
$70 in Kathmandu (Nepal)
$95 in Colombo (Sri Lanka)
$95 in Vientiane (Laos)
$85 in Sumatra(Indonesia)
$70 in Bhutan {with vegan breakfast}

How many nights before tour date?* How many nights after tour date?* How many rooms?*

All VegVoyages Adventures runs on a twin share basis. If you are a single traveler, we will pair your up with another single traveler of the same gender. If you would like to have your own room throughout the trip, please select "yes" for Single Supplement and the cost shown below will be added to your total adventure cost.

INDONESIA, LAOS, CAMBODIA & THAILAND TOURS
*all prices are in USD
$795 VegNews Island Getaway to Bali with VegVoyages Tour
$690 Laos Tour
$775 Cambodia Tour
$815 Thailand Terrific Taste of Thailand Tour
$995 Thailand Christmas Vegan Tour
$595 Sumatra Island, Indonesia Tour

NEPAL, BHUTAN, SRI LANKA TOURS
*all prices are in USD
$685 Nepal Tour
$995 Everest Basecamp, Vegan Trek
$895 Bhutan, Kingdom of Thunder Dragon
$785 Sri Lanka Tour

INDIA TOURS (Rajasthan & Gujarat)
*all prices are in USD
$495 for 8 days: The Green Triangle
$690 for 14 days: Vegin Out India
$630 for 14 days: Badlands, Beast, Temples & Beaches!
$695 for 16 days: Desert Kingdoms of Rajputana
$690 VegNews Christmas in India with VegVoyages Tour

Though all our tours are carbon neutral, we would like to encourage you to offset your international flight and join our “Donate A Stove” project and help provide an electric stove to communities who are still relying on wood-burning and cow/buffalo dung-burning stoves. By donating a stove you not only promote efficient and eco-friendly cooking methods and offset your flight carbon, but you also provide a cleaner, healthier cooking solution for those who really need it.

How many stove do you want to donate?*

We require an emergency contact to communicate with you or the person you trust in case your primary contact turns unavailable or you get struck into any emergency during the travel.

BOOKING CONDITIONS
Please read carefully the following Booking Conditions. Vegan Travel Asia by VegVoyages only accepts bookings subject to the proceeding conditions. The terms, conditions, and provisions listed below in this agreement ("the Agreement" hereinafter) apply to any and/or all tours/adventures provided by Vegan Travel Asia by VegVoyages, a company registered and having its head office in Georgetown, Texas USA ("the Company" hereinafter). By submitting a booking request accompanied by the Non-Refundable US$350/- (three hundred and fifty dollars) or US$500/- (five hundred dollars) for trips co-hosted with VegNews Magazine deposit you ("the Client" hereinafter) acknowledge having read, understood, accepted and agreed to all the terms, conditions and provisions contained in the Agreement. It is understood that any and/or all provisions of the Agreement, in whole or in part, are governed by and subject to the laws of the United States of America and the Client and the Company hereby agree to submit to the exclusive jurisdiction of the courts of the United States of America in regards to any claim or matter arising under the Agreement. The Client and the Company hereby understand and agree that the Agreement and all of its terms and conditions in whole or in part will come into effect once the Company has accepted the Client's booking request and has confirmed the received of the Client’s non-refundable deposit and has issued the Client an Adventure Confirmation Receipt. Once the Company has confirmed the receipt of a non-refundable deposit to the Client there can be no changes in the listed adventure price as per the Agreement. The Client making the booking (which is subject to the terms of the Agreement) warrants that they have full authority to do so on behalf of all persons named, and confirms that all persons on the booking are aware of and accept the conditions of the Agreement. The Company reserves the sole and irrevocable right to decline any booking at any time at their discretion as per the Agreement.

PRICES & PAYMENTS
The Client understands that all prices quoted are based on and referred to in United States Dollars. The Client understands that the $350/- (US$500/- for trip co-hosted with VegNews Magazine) booking deposit is NON-refundable. The Client understands that the balance of the adventure cost must be paid in full no later than 75 (seventy-five) days before the commencement date of the adventure. The Client understands that if booking a tour that is departing in less than 75 days from the date of the booking, full payment should be made within 1 week after submitting the booking form.

CHANGES
Changes made by the Client to their booking date(s) will incur an amendment fee of $150/- (one hundred and fifty dollars) plus an additional US$100/- if the trip booked involves a local flight (Thailand, Nepal, and Malaysia). If the Client decides to transfer their tour date(s) to a later date(s), any discounts the Client received on their original booking will be forfeited and the Client will pay the different fare (if any). The remaining deposit balance should be used within 18 months from the original booking date. Changes and/or refunds to extra hotel night(s) can be made without any additional charge as long as any changes and/or refund requests are made at least 15 days before the scheduled hotel reservation date. We cannot give a refund for any unused hotel night room(s) unless notified at least 15 days before the scheduled reservation date. The Client understands that any changes to their original booking must be confirmed in writing (via email, post, or signed fax) by the Client who made the original booking and must be accompanied by the amendment fee(s), if any, as mentioned in the Agreement. The Client understands that the Company will use its best efforts to operate all adventures/tours as advertised. However, by entering into the Agreement the Client accepts that it may be necessary or advisable to vary, alter, and/or modify an itinerary and its contents due to prevailing local conditions. The Company reserves the right to cancel or change, at any time, the facilities and/or services (including but not limited to transport, accommodations, sights, and any other arrangement) and to substitute alternative arrangements of comparable monetary value, comfort, and quality standards without compensation to the Client and the Company accepts no liability for any loss of enjoyment as a result of these changes. The Company accepts no liability or responsibility for any airline cancellation fees or any other fees not directly paid to the Company by the Client. The Client understands that it may become necessary to adjust the sequence of an adventure itinerary and some destinations en-route as a result of poor road conditions, weather, acts of civil strife, changes to transport schedules or other prevailing local conditions. The Company accepts no responsibility and cannot be held liable for loss of enjoyment as a result of such delays, cancellations, and/or adjustments.

CANCELLATION BY THE CLIENT
The Client can cancel their adventure at any time providing that said cancellation is communicated in writing (via email, post, or signed fax). Cancellation charges will apply as mentioned herein,

Cancellation Fees:
75 days or more: loss of deposit.
74 - 50 days: 50% (fifty percent) of total adventure cost.
49 - 35 days: 75% (seventy-five percent) of total adventure cost.
34 - 0 days: 100% (one hundred percent) of total adventure cost.

Furthermore, the Client hereby understands and agrees that the Company will bear no responsibility for airline rescheduling and/or cancellation fees charged by the airline and/or their assigned agents or representatives.

CANCELLATION BY THE COMPANY
The Company's adventures are guaranteed to depart on the dates confirmed by the Company to the Client at the time of the Client's booking. If for some unforeseen reason due to circumstances outside of the control of the Company, such as extremely adverse weather conditions, civil strife, or any other reason the Company may feel the safety and smooth progress of the adventure will be affected, is to take place and force the Company to cancel the adventure, the Company will advise the Client of such cancellation immediately. In such cases, the Company hereby agrees to offer the Client alternative arrangements; if the Client does not accept these arrangements then the Company will refund all payments made by the Client to the Company. However, the Company will not be held liable for any additional costs, charges, fees, and/or expenses the Client may have incurred outside those payments made directly to the Company by the Client.

TRAVEL INSURANCE
The Client must be covered by insurance, which must include adequate coverage for trip cancelation, medical expenses, and the cost of repatriation should the Client become too ill to continue, including helicopter rescue and air ambulance. If the Client joins the adventure without adequate insurance, the Client may not be allowed to continue on the adventure, with no right of refund. The Company also recommends that the Client obtain additional insurance coverage for cancellations, curtailment, and loss of luggage and personal effects. The Company recommends full comprehensive coverage. It is the sole responsibility of the Client to obtain and purchase said insurance coverage. The Company shall bear no responsibility for loss or any expenses incurred by the Client with or without full and adequate coverage as per the Agreement.

GENERAL TERMS & CONDITIONS
Any likeness or image of the Client secured or taken on any of the Company's adventures may be used by the Company without charge in all media (whether now existing or in the future invented) for bona fide promotional or marketing purposes, including but not limited to promotional materials of any kind, such as brochures, slides, video shows, and the internet. The Client is expected to satisfy themselves before booking that they are fit and able to complete the adventure itinerary. Person(s) over the age of 75 (seventy-five) years of age may be required to provide the Company medical evidence of fitness to travel. The Company cannot accept any unaccompanied minors (those under the age of 18 (eighteen) years). Any Client suffering from illness or disability or undergoing any treatment for any physical or medical condition must declare the true nature of such condition to the Company at the time of booking and plan for the provision of any medication or other treatment that may be required during the course of the adventure. Failure to make such a declaration by the Client will constitute a breach of the Agreement and result in the Client being excluded or removed from the adventure with no right of refund. By completing the booking form, the Client agrees that if necessary, the Company may pass the contact details of the Client to any third party connected with the operation of the specific adventure on which the Client has booked. This information will not be used for any other purpose, nor will it be passed to any other parties. The Client hereby agrees to accept the authority and decisions of the Company's adventure leader(s) while on the adventure with the Company. If in the opinion of the Company's adventure leader(s), the health, behavior, and/or conduct of the Client before or after departure appears to endanger the safe, comfortable, and/or generally happy progress of the adventure the Client may be excluded from all or part of the tour with no right to a refund. In such cases, the Company shall bear no responsibility for any charges and/or fees incurred by the Client before, during, and/or after the adventure. The Client hereby agrees to obey the laws and regulations of the country visited and any failure to do so will relieve the Company of any obligations that the Company may have under the terms of the Agreement.

PASSPORTS, VISAS, VACCINATIONS, EXCESS BAGGAGE, ETC.
It is the sole responsibility of the Client to possess a valid passport and obtain all necessary, appropriate, and/or required visas or travel documents needed. The Client must ensure that their passport is valid for at least 6 (six) months beyond the duration of the scheduled adventure, as this is a standard requirement for entry into most countries. It is the sole responsibility of the Client to ensure that they obtain all the necessary visas for their travels. The Client hereby understands and agrees that it is their sole responsibility to consult with their doctor or health care professional and obtain all necessary or recommended vaccinations, immunizations, and preventative medicine(s) as may be required by the Client for the duration of the adventure. The Company strongly recommends that the Client travel with as little baggage as possible and will bear no responsibility for loss or damage of baggage or personal property and shall not be responsible for excess baggage charges by carriers if any. A basic overview of each adventure itinerary is provided in the Company's brochures and website regarding the type of accommodation used, what is included in the price, passport and visa requirements, and health formalities. Upon booking and receiving the deposit from the Client, the Company will provide (if available) a Pre-Departure Booklet to the Client, which will contain information about the destination and adventure. The information and conditions relating to the Client's adventure contained in the Pre-Departure Booklet will be deemed to be part of the contract, and should therefore be read carefully. Should there be a discrepancy between the information in the brochure and/or Pre-departure Booklet and the Website, the information in the Website supersedes that in the brochure and/or Pre-Departure package and will be considered the most up-to-date and accurate. Any information or advice provided by the Company on matters such as permits, visas, vaccinations, climate, clothing, baggage, special equipment, etc. is given in good faith but without liability on the part of the Company. It is the responsibility of the Client to ensure they have all the necessary travel documentation required for the adventure.

RISKS & RESPONSIBILITIES
The adventures operated by the Company have been designed to provide the Client with an exposure to the true nature of the environment visited and therefore may involve an element of personal risk and exposure to potential hazards over and above those associated with normal "package" tours. All bookings are accepted on the understanding that such risks and/or hazards are appreciated by the Client and that the Client undertakes all adventures, tours, treks, and other activities of their own volition.

RELEASE FORM
As a pre-requisite, the Client must sign a release form that the Company will send to the Client prior to their adventure, which will read as follows: “I understand and acknowledge that I am undertaking an adventure trip with inherent dangers and that traveling with Vegan Travel Asia by VegVoyages may involve certain risks above and beyond those encountered on a conventional holiday and/or tour included but not limited to: the hazards of travel by airplane, boat, bus, car, train and/or any and all other forms of travel/transport; different and/or unstable political, social and economic conditions; the potential of criminal or injurious acts by others, including terrorism; physical exertion or emotional distress associated with geographic and/or length of travel and/or activities undertaken and/or areas visited while on this adventure/tour abroad; exposure to infectious and/or other communicable disease; loss of valuable property; injury resulting in serious, permanent physical injury, or even death, resulting from accident, natural disasters, or acts of God; strikes, war, quarantine or government restrictions; or from medical care or treatment while abroad; lack of competent and/or modern medical services in rural, urban and/or natural areas. I fully understand that I am traveling to geographical locations/regions where the standard of accommodation, safety, transport, hygiene, cleanliness, medical facilities, communications, and infrastructure may not be of the standard I am used to in my home country or would find on a more conventional holiday and/or tour. I accept these risks and obligations and I fully assume the risks and responsibilities of this form of travel. I hereby release and indemnify Vegan Travel Asia by VegVoyages from any claims, liabilities, and/or responsibilities connected to these risks to the maximum extent permitted by law. I also hereby acknowledge that I have been informed of, read, understand, and accept all terms and conditions of Vegan Travel Asia by VegVoyages Booking Conditions before booking this Vegan Travel Asia by VegVoyages Adventure and hereby release and/or indemnify Vegan Travel Asia by VegVoyages and/or any employees, agents, officers and company personnel from any claim(s), liabilities, or demands for personal injury, property damage or other loss of any kind that I may sustain as a result of my participation in the above-mentioned adventure/tour. I also hereby agree that I have a valid travel insurance policy with coverage against personal accident/illness, medical expenses, and emergency repatriation. I also hereby permit Vegan Travel Asia by VegVoyages to use any photographs that I may appear in, which they, their staff, or others have taken during the Vegan Travel Asia by VegVoyages adventure to use in the promotion and/or marketing of their Vegan Travel Asia by VegVoyages adventures.”

ADDITIONAL EXPENSES
The Client understands and agrees that airfares, passport and visa fees, travel insurance, excess baggage charges, airport departure taxes/charges, gratuities to guides/drivers/porters/waiters, etc., laundry, optional activities or tours, still/video camera fees at sites (as applicable by the site), and all transport, transfers, meals and/or foodstuff, drinks (including but not limited to alcoholic beverages, juices, soft-drinks, bottled water, etc.) that are not specifically mentioned and included in the itinerary and any item(s) of a personal nature are not included in the adventure price and are the sole responsibility of the Client to settle the charges of such items mentioned herein. The Company will bear no responsibility for such items mentioned under the Agreement.

FORCE MAJEURE
The Company shall not be liable for any failure to perform its obligations where such failure is as a result of Acts of Nature (including fire, flood, earthquake, storm, hurricane, or another natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity or for any other reason not directly attributed to the Company and under the Agreement. *