INDIA VEGAN TOUR

BOOKING CONDITIONS
Please read the following Booking Conditions carefully. Vegan Travel Asia by VegVoyages only accepts bookings subject to these conditions. The terms, conditions, and provisions outlined below in this agreement (“the Agreement”) apply to all tours and adventures provided by Vegan Travel Asia by VegVoyages, a company registered with its head office in Georgetown, Texas, USA (“the Company”).

By submitting a booking request along with the non-refundable deposit of US$350 (three hundred fifty dollars) or US$500 (five hundred dollars) for trips co-hosted with VegNews Magazine, you (“the Client”) acknowledge that you have read, understood, accepted, and agreed to all the terms, conditions, and provisions contained in the Agreement.

It is understood that all provisions of the Agreement, in whole or in part, are governed by and subject to the laws of the United States of America. The Client and the Company agree to submit to the exclusive jurisdiction of the courts of the United States regarding any claim or matter arising under the Agreement.

The Client and the Company agree that the Agreement and all its terms and conditions will take effect once the Company has accepted the Client’s booking request, confirmed receipt of the Client’s non-refundable deposit, and issued an Adventure Confirmation Receipt. Once the Company has confirmed the receipt of the non-refundable deposit, no changes to the listed adventure price will be permitted as per the Agreement.

The Client making the booking (which is subject to the terms of the Agreement) warrants that they have full authority to do so on behalf of all persons named in the booking. The Client confirms that all persons included in the booking are aware of and accept the conditions of the Agreement. The Company reserves the right to decline any booking at its discretion as outlined in the Agreement.

PRICES & PAYMENTS
The Client understands that all prices quoted are in United States Dollars. The Client acknowledges that the booking deposit of $350 (or $500 for trips co-hosted with VegNews Magazine) is NON-refundable. The Client agrees that the remaining balance of the adventure cost must be paid in full no later than 75 days before the adventure’s commencement date. Additionally, if the Client is booking a tour that departs in less than 75 days from the date of booking, full payment is required within one week of submitting the booking form.

CHANGES
Changes made by the Client to their booking date(s) will incur an amendment fee of $150 (one hundred fifty dollars), plus an additional $100 if the trip booked includes a local flight (in Thailand, Nepal, Vietnam, and Malaysia). If the Client decides to transfer their tour date(s) to a later date, any discounts received on the original booking will be forfeited, and the Client will be responsible for paying any difference in fare.

The remaining balance of the deposit should be used within 12 months from the original booking date. Changes and/or refunds for extra hotel nights can be made without any additional charge, provided that any requests are submitted at least 15 days before the scheduled hotel reservation date. Refunds for unused hotel nights will not be issued unless notification is received at least 15 days before the scheduled reservation date.

The Client understands that any changes to the original booking must be confirmed in writing (via email, postal mail, or signed fax) by the individual who made the original booking and must be accompanied by any applicable amendment fees as outlined in the Agreement.

The Company will make its best efforts to operate all adventures and tours as advertised. However, by entering into the Agreement, the Client accepts that it may be necessary or advisable to vary, alter, or modify an itinerary and its contents due to prevailing local conditions. The Company reserves the right to cancel or change, at any time, the facilities and/or services (including but not limited to transportation, accommodations, sights, and other arrangements) and to substitute alternative arrangements of comparable monetary value, comfort, and quality standards without compensation to the Client. The Company accepts no liability for any loss of enjoyment resulting from these changes.

The Company also accepts no liability or responsibility for any airline cancellation fees or other fees not directly paid to the Company by the Client. The Client understands that it may be necessary to adjust the sequence of an adventure itinerary and some destinations en route due to poor road conditions, weather, acts of civil strife, changes to transport schedules, or other prevailing local conditions. The Company cannot be held liable for loss of enjoyment resulting from such delays, cancellations, or adjustments.

CANCELLATION BY THE CLIENT
The Client can cancel their adventure at any time providing that said cancellation is communicated in writing (via email, post, or signed fax). Cancellation charges will apply as mentioned herein.

Cancellation Fees:
75 days or more: loss of deposit.
74 – 50 days: 50% (fifty percent) of the total adventure cost.
49 – 35 days: 75% (seventy-five percent) of the total adventure cost.
34 – 0 days: 100% (one hundred percent) of the total adventure cost.

Furthermore, the Client hereby understands and agrees that the Company will bear no responsibility for airline rescheduling and/or cancellation fees charged by the airline and/or their assigned agents or representatives.

CANCELLATION BY THE COMPANY
The Company’s adventures are guaranteed to depart on the dates confirmed by the Company to the Client at the time of the Client’s booking. If for some unforeseen reason due to circumstances outside of the control of the Company, such as extremely adverse weather conditions, civil strife, or any other reason the Company may feel the safety and smooth progress of the adventure will be affected, is to take place and force the Company to cancel the adventure, the Company will advise the Client of such cancellation immediately. In such cases, the Company hereby agrees to offer the Client alternative arrangements; if the Client does not accept these arrangements then the Company will refund all payments made by the Client to the Company. However, the Company will not be held liable for any additional costs, charges, fees, and/or expenses the Client may have incurred outside those payments made directly to the Company by the Client.

TRAVEL INSURANCE
The Client must be covered by insurance, which must include adequate coverage for trip cancelation, medical expenses, and the cost of repatriation should the Client become too ill to continue, including helicopter rescue and air ambulance. If the Client joins the adventure without adequate insurance, the Client may not be allowed to continue on the adventure, with no right of refund. The Company also recommends that the Client obtain additional insurance coverage for cancellations, curtailment, and loss of luggage and personal effects. The Company recommends full comprehensive coverage. It is the sole responsibility of the Client to obtain and purchase said insurance coverage. The Company shall bear no responsibility for loss or any expenses incurred by the Client with or without full and adequate coverage as per the Agreement.

GENERAL TERMS & CONDITIONS
Any likeness or image of the Client secured or taken on any of the Company’s adventures may be used by the Company without charge in all media (whether now existing or in the future invented) for bona fide promotional or marketing purposes, including but not limited to promotional materials of any kind, such as brochures, slides, video shows, and the internet. The Client is expected to satisfy themselves before booking that they are fit and able to complete the adventure itinerary. Person(s) over the age of 80 (eighty) years of age may be required to provide the Company medical evidence of fitness to travel. The Company cannot accept any unaccompanied minors (those under the age of 18 (eighteen) years). Any Client suffering from illness or disability or undergoing any treatment for any physical or medical condition must declare the true nature of such condition to the Company at the time of booking and plan for the provision of any medication or other treatment that may be required during the adventure. Failure to make such a declaration by the Client will constitute a breach of the Agreement and result in the Client being excluded or removed from the adventure with no right of refund. By completing the booking form, the Client agrees that if necessary, the Company may pass the contact details of the Client to any third party connected with the operation of the specific adventure on which the Client has booked. This information will not be used for any other purpose, nor will it be passed to any other parties. The Client hereby agrees to accept the authority and decisions of the Company’s adventure leader(s) while on the adventure with the Company. If in the opinion of the Company’s adventure leader(s), the health, behavior, and/or conduct of the Client before or after departure appears to endanger the safe, comfortable, and/or generally happy progress of the adventure the Client may be excluded from all or part of the tour with no right to a refund. In such cases, the Company shall bear no responsibility for any charges and/or fees incurred by the Client before, during, and/or after the adventure. The Client hereby agrees to obey the laws and regulations of the country visited and any failure to do so will relieve the Company of any obligations that the Company may have under the terms of the Agreement.

PASSPORTS, VISAS, VACCINATIONS, EXCESS BAGGAGE, ETC.
It is the sole responsibility of the Client to possess a valid passport and obtain all necessary visas and travel documents. The Client must ensure that their passport is valid for at least six months beyond the duration of the scheduled adventure, as this is a standard requirement for entry into most countries. The Client is also responsible for obtaining all necessary visas for their travels.

The Client understands and agrees that it is their responsibility to consult with their doctor or healthcare professional to obtain any necessary or recommended vaccinations, immunizations, and preventative medications required for the duration of the adventure.

The Company strongly recommends that the Client travel with minimal baggage and will not be liable for any loss or damage to baggage or personal property. The Company also shall not be responsible for any excess baggage charges imposed by carriers.

Any information or advice provided by the Company regarding permits, visas, vaccinations, climate, clothing, baggage, special equipment, etc., is given in good faith but without liability on the part of the Company. Ultimately, it is the responsibility of the Client to ensure they have all the necessary travel documentation required for the adventure.

RISKS & RESPONSIBILITIES
The adventures operated by the Company have been designed to provide the Client with an exposure to the true nature of the environment visited and therefore may involve an element of personal risk and exposure to potential hazards over and above those associated with normal “package” tours. All bookings are accepted on the understanding that such risks and/or hazards are appreciated by the Client and that the Client undertakes all adventures, tours, treks, and other activities of their own volition.

RELEASE FORM
By submitting this booking, the Client agrees to the following statement:

“I understand and acknowledge that I am undertaking an adventure trip with inherent dangers and that traveling with Vegan Travel Asia by VegVoyages may involve certain risks beyond those encountered on a conventional holiday or tour. These risks include, but are not limited to:

Hazards associated with travel by airplane, boat, bus, car, train, and other forms of transport, unstable political, social, and economic conditions, the potential for criminal or injurious acts by others, including terrorism, physical exertion, or emotional distress related to the geography, length of travel, activities undertaken, and areas visited during this adventure, exposure to infectious or communicable diseases, loss of valuable property, serious injury or death resulting from accidents, natural disasters, or acts of God, strikes, war, quarantine, government restrictions, or medical care or treatment while abroad, lack of competent or modern medical services in rural, urban, or natural areas.

I fully understand that I may be traveling to geographical locations where the standards of accommodation, safety, transport, hygiene, cleanliness, medical facilities, communications, and infrastructure may not meet those I am accustomed to in my home country or those typically found on more conventional holidays or tours. I accept these risks and responsibilities and fully assume the obligations associated with this form of travel.

I hereby release and indemnify Vegan Travel Asia by VegVoyages from any claims, liabilities, or responsibilities connected to these risks to the maximum extent permitted by law. I acknowledge that I have been informed of, read, understood, and accepted all terms and conditions outlined in the Vegan Travel Asia by VegVoyages Booking Conditions before booking this adventure. I also release and indemnify Vegan Travel Asia by VegVoyages and its employees, agents, officers, and personnel from any claims, liabilities, or demands for personal injury, property damage, or other loss of any kind that I may sustain as a result of my participation in the aforementioned adventure or tour.

Additionally, I confirm that I have a valid travel insurance policy covering personal accidents, illnesses, medical expenses, and emergency repatriation. I also permit Vegan Travel Asia by VegVoyages to use any photographs in which I may appear, taken during the adventure, for promotional and marketing purposes.”

ADDITIONAL EXPENSES
The Client understands and agrees that airfares, passport and visa fees, travel insurance, excess baggage charges, airport departure taxes/charges, gratuities to guides/drivers/porters/waiters, etc., laundry, optional activities or tours, still/video camera fees at sites (as applicable by the site), and all transport, transfers, meals and/or foodstuff, drinks (including but not limited to alcoholic beverages, juices, soft-drinks, bottled water, etc.) that are not specifically mentioned and included in the itinerary and any item(s) of a personal nature are not included in the adventure price and are the sole responsibility of the Client to settle the charges of such items mentioned herein. The Company will bear no responsibility for such items mentioned under the Agreement.

FORCE MAJEURE
The Company shall not be liable for any failure to perform its obligations where such failure is as a result of Acts of Nature (including fire, flood, earthquake, storm, hurricane, or another natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity or for any other reason not directly attributed to the Company and under the Agreement. *

All Vegan Travel Asia tours run on a twin share basis. If you are a single traveler, we will pair your up with another single traveler of the same gender. If you would like to have your own room throughout the trip, please select “yes” for Single Supplement and the cost shown below will be added to your total adventure cost.

INDONESIA, LAOS, CAMBODIA, and THAILAND TOURS
*all prices are in USD
$795 Bali Tour
$690 Laos Tour
$775 Cambodia Tour
$815 Thailand Tour
$995 Thailand Christmas Tour
$595 Sumatra, Indonesia Tour
$765 Vietnam Tour

NEPAL, BHUTAN, and SRI LANKA TOURS
*all prices are in USD
$685 Nepal Tour
$885 Mustang, Nepal Tour
$895 Bhutan Tour

INDIA TOURS (Rajasthan, Gujarat, and Central India)
*all prices are in USD
$690 Rajasthan Tour
$630 Gujarat Tour
$890 India Christmas Tour
$759 Central India Tour

Due to your flight schedules, additional accommodation at the beginning and/or end of an adventure may be necessary. If you need an extra night, please select “yes”. The extra night hotel rates per night/per room are as follows:

$135 in Gurgaon, Delhi (India)
$135 in Mumbai (India)
$75 in Ahmedabad (Gujarat, India)
$85 in Phnom Penh (Cambodia)
$85 in Bangkok (Thailand)
$90 in Sanur (Bali)
$70 in Kathmandu (Nepal)
$95 in Vientiane (Laos)
$90 in Medan, Sumatra (Indonesia)
$95 in Thimpu (Bhutan)
$95 in Paro (Bhutan)
$80 in Ho Chi Minh City (Vietnam)